CAREERS

Office
Coordinator

Naples, FL / Full-Tme

The ideal candidate will be responsible for overseeing office communications and scheduling of executive and office personnel.

Essential Duties and Responsibilities:

  • Manage within the flow of a busy real estate office.
  • Interact with office staff, outside real estate agents and property owners to schedule appointments.
  • Provide administrative support to the contract and closing team.
  • Ability to communicate in a professional manner verbally, via email and in written correspondence.
  • Answering multi-line phone system.
  • Oversee/manage calendar of multiple personnel.
  • Project management skills with fore-thought and prioritization along with the ability to adapt well to change is a must in our fast-paced environment.
  • CRM database management and miscellaneous administrative duties.
  • Polished and tech-savvy.

Qualifications:

  • Proficiency in Microsoft Office applications (Excel, PowerPoint, e-mail systems) is a requirement.
  • Proficiency in Apple products – MAC, iPad, etc. required.
  • Must work some weekends and have the flexibility for working hours to accommodate scheduled weekday, weekend, and/or evening hours for special events.
  • Real Estate background preferred.
  • In-office position-no remote work.

 

Job Type: Full-time

Benefits:

  • 401(k)
  • Health insurance
  • Paid time off

Schedule:

    • Monday to Friday
    • On call
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REAL ESTATE PARALEGAL

Naples, FL / Full-Tme

Seeking a professional paralegal/closing agent to join transaction/closing team. This position will focus on assisting the agent through negotiations, contracts, and the closing process.

Prefer an experienced Paralegal with a real estate/title background

Essential Duties and Responsibilities:

  • Serve as liaison between agent, attorneys, inspectors, buyers/sellers, etc.
  • Focus on negotiations, contracts, time sensitivity, closing process
  • Coordinate and review contract files (including maintaining files and key dates)
  • Work with agent, brokers, banks, attorneys and others to resolve any problems with contracts and upcoming closings
  • Prepare contracts as instructed by associate
  • Must be flexible and able to adjust to immediate requests

Qualifications:

  • Ability to communicate effectively, professionally, and persuasively, both verbally and in writing
  • Ability to work within a fast-paced work environment and multi-task
  • Proactive work ethic demonstrating initiative
  • Ability to organize, coordinate, manage self and time effectively, prioritize projects, and meet deadlines
  • Ability to work effectively both independently and in a team environment
  • Strong proficiency with Microsoft Office, particularly Excel and Word
  • Must be fluent on MAC computer

 

Job Type: Full-time

Candidate required to work in office. Remote work is not a consideration. Please send cover letter with resume for consideration.

Benefits:

  • 401(k)
  • Health insurance
  • Paid time off

Schedule:

  • Monday to Friday
  • On call

Experience:

  • Paralegal: 1 year (Preferred)
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ADMINISTRATIVE Assistant

Naples, FL / Full-Tme

The ideal candidate will be responsible for assisting within several departments in the office as described in the following overviews.

Executive:

  • Assist executive with general administrative duties such as project creation, calendar and travel management, and event planning.
  • High-level written and verbal communication skills with the ability to articulate both broad concepts and detailed information clearly and concisely in a variety of settings, adjusting the message to match the audience profile and size. Communicate, create, and manage all follow up into the primary database.
  • Project management skills with fore-thought and prioritization along with the ability to adapt well to change is a must in our fast-paced environment.
  • CRM database management and miscellaneous administrative duties.
  • Detailed with great project planning, success in timelines, efficiencies, and preparedness.
  • Polished and tech-savvy.

Showings:

  • Prepare, open, close, and host listings for showings, open house, special events, etc.
  • Effective communicator and comfortable working directly with clientele on all levels.

Marketing:

  • Proof and edit marketing materials.
  • Manage marketing budget, process invoices and contracts, and maintain deadlines.
  • Assemble marketing campaigns and reports by compiling, consolidating, formatting, and summarizing information.
  • Prepare brochures/presentations by formatting content and graphics; arrange printing and internet packages.
  • Manage social media channels.
  • Resize and tag photography.

Required:

  • Proficiency in Microsoft Office applications (Excel, PowerPoint, e-mail systems) is a requirement.
  • Proficiency in Apple products – MAC, iPad, etc. required.
  • Skills in Adobe Creative Suite (InDesign, Photoshop, and other Adobe Suite) applications a plus
  • Must work some weekends and have the flexibility for working hours to accommodate scheduled weekday, weekend, and/or evening hours showings and special events
  • Real Estate background preferred.
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